SAP Maximum Time Frame

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importantYou must be on target to complete your current degree or certificate program before attempting more than 150% of the credit hours required for your current program of study. If you are not on target (it is mathematically impossible) to complete your degree before exceeding MTF, you are not maintaining Satisfactory Academic Progress.  

This is a cumulative review of college-level credit hours attempted that are applicable to your current degree or certificate program of study.

The Maximum Time Frame calculation includes the following coursework:

  • MAT 1033, MAT 1033L, MAT 1100, SLS 1101, SLS 1126, EAP 1500, and EAP 1695
  • transfer credit hours that are applicable toward the current program of study
  • repeated credit hours that are applicable toward the current program of study
  • credit hours attempted for which the student did not receive financial aid that are applicable toward the current program of study
  • incomplete credit hours that are applicable toward the current program of study
  • withdrawn credit hours that are applicable toward the current program of study
  • credit hours that are applicable toward the current program of study that may have been exempted from calculation of the academic GPA under the Academic Grade Forgiveness Policy

As soon as it can be determined that you are not on target, your Financial Aid Status will be affected as a result of Maximum Time Frame (MTF). 

The following are two scenarios that will affect MTF:  

1. Attempted credit hours exceed the MTF (150%) for the current degree program.

  • You have 91 credit hours that are counting or could have counted towards your current degree program. You are currently working on an AA degree which requires 60 credit hours. You have already exceeded MTF.  91 > (90 = 60 x 150%)  

2. Attempted credit hours plus the number of credit hours remaining to complete the current degree program exceed MTF (150%) for your current degree program.

  • You attempted 41 credit hours toward your current program which is an AA degree, but you also have 50 credit hours left to complete your current AA degree.  You are not on target to complete your degree because the number of credit hours attempted plus the number of credit hours remaining exceed MTF for the AA degree. (41 + 50 = 91) > 90  

 

SAP Credit Hours

The Program Based FA SAP policy includes coursework that is directly counting towards degree requirements from previous degree work and/or transfer work towards the Program Based GPA calculation. SPC would count each attempt at coursework that could count towards a degree requirement from the current academic program in the Completion Ratio and Maximum Time Frame calculations. When the number of elective courses exceeds the number required for a program, SPC will include the highest graded electives to fulfill elective program requirements.

The Program Based GPA calculation includes the most recent attempt at coursework used to complete or potentially complete degree requirements. The Program Based FA SAP policy selects which common prerequisite courses (serving as electives only) and remedial/ESL credit hours will be included in this GPA.

Remedial and English as a Second Language (ESL) credit hours

Remedial and ESL credit hours attempted are included in the Financial Aid Program GPA.

Remedial and most ESL credit hours attempted are NOT part of the Completion Ratio (Pace) or Maximum Time Frame calculations. There are two exceptions: EAP 1500 (Advanced Listening/Speaking) and EAP 1695 (Advanced English as a Second Language II) are included in the Completion Ratio (Pace) and Maximum Time Frame calculations.

Please remember financial aid will only pay up to 30 remedial credit hours. Example:  Student previously attempted 31 remedial credit hours in prior terms.  Student is currently enrolled in 12 credits, of which 6 are remedial and 6 are college-level. The student's financial aid will be awarded based on the six college-level credit hours.

Note that the following required prerequisites - MAT 1033, MAT 1033L, and MAT 1100 - can be paid with financial aid and are treated as remedial courses when considering the 30 credit hour limit described above; however, unlike the typical remedial courses, these courses WILL be counted when calculating Completion Ratio and Maximum Time Frame for SAP purposes.

Transfer credit hours

The Registrar evaluates and posts transcripts from prior institutions that you submit to the college; however, SPC does not require you to submit all transcript to be admitted to a degree program. All posted transfer credit hours that are applicable to your current degree or certificate program of study are subject to being counted for SAP purposes (minimum cumulative Financial Aid GPA, Completion Ratio (Pace), and Maximum Time Frame calculations).

If a transcript is provided after financial aid is awarded, those courses will be included when SAP is reviewed at the end of the currently enrolled term.

Repeated credit hours

Financial Aid Program GPA:  If a "select" college-level course and/or a college-level course that is applicable to your current degree or certificate program of study is repeated, only the grade on the last (most recent) attempt will be included in the Financial Aid Program GPA. If a remedial course is repeated, the highest grade in the highest (most recent) term will be included in the Financial Aid Program GPA.

Completion Ratio & Maximum Time Frame:  If a course that is applicable to your current degree or certificate program of study is repeated, each attempt is included in the Completion Ratio (Pace) and Maximum Time Frame calculations. Remedial coursework is not included in the Completion Ratio (Pace) and Maximum Time Frame calculations.

Electives

All courses included as program electives are included for SAP purposes up to the maximum number of elective credits allowed by the specific program of study.

The following types of courses can be counted as electives for purposes of financial aid and will be included in SAP calculations up to the point in which the elective bucket is filled. At the point when the elective bucket is filled, financial aid is no longer eligible to be received for such courses.

  • Courses that are considered to be prerequisities, but are not needed in order to take a required course for a specific program (SLS 1101, SLS 1126, EAP 1500, and EAP 1695)
  • Coursework recommended by an advisor, dean or instructor
  • Honors College or other type of extra coursework

Academic Grade Forgiveness

All courses attempted that are applicable to your current degree or certificate program of study are included in all SAP calculations, regardless of Academic Grade Forgiveness. If, as a result of Academic Grade Forgiveness, the classes are no longer applicable to your program of study, the attempts will be included in the Completion Ratio (Pace) and Maximum Time Frame calculations, but not the Financial Aid Program GPA calculation.

Treatment of Waivers, Exemptions, Course Substitutions and Milestones

There are instances where individual courses or an entire requirement group (group of courses) in an academic program are designated as completed based on previous coursework, specific accomplishments, and/or previous degree completion. Such designations are referred to as waivers, exemptions, course substitutions, and/or milestones. In such cases, the designated amount of credit hour(s) will be counted in your Completion Ratio (Pace) and Maximum Time Frame calculations as both attempted and completed credit hours. In the case of course substitutions, that course would count instead of the typically required course.

Example:  A student with a prior AA degree or higher comes to SPC or re-enrolls at SPC in a bachelors program. The 36 credit hours of general education requirements are designated as completed. In this case, those 36 credit hours are counted as both attempted and completed for Completion Ratio and Maximum Time Frame calculations; however, they will not count in the Financial Aid Program GPA since the designation carries no grade compliment.

Requirements met for graduation

The Federal Financial Aid Handbook states that "students who complete the academic requirements for a program, but does not yet have the degree or certificate is not eligible for further additional FSA funds for that program." Volume 1, Student Eligibility:  1-10

If you have already taken and completed the coursework required to graduate from a specific degree or certificate program of study, you are no longer eligible to be considered for future financial aid as long as you remain in that specific program of study.

Related Resources

SAP Appeals